about

Evaluations

Evaluations during the didactic phase can be used as graded assessments, but are also often used to provide valuable feedback to all parties about their performance as formative assessments. Clinical evaluations often form the basis for students’ clinical grades while also providing valuable feedback to students and faculty about students’ performance in the clinical setting.

1. Create

Build evaluation forms for courses, students, preceptors, clinical sites, instructors and more. Implement rubrics and question sets in order to create an evaluation form that provides detailed feedback for users. Both clinical and didactic phases are covered by eValuate’s evaluation system.

2. Assign

Form assignment has never been easier with the options available for automatic and manual assignment. Forms may be assigned based upon didactic and clinical schedules through eduSched or manually through the eValuate interface – simply select the evaluator and who or what is being evaluated. To ensure evaluation forms are sent out on time, notifications can be applied to be sent out to the evaluators.

3. Evaluate

Users may view what evaluations have been completed and need to be completed. Evaluators may even save their evaluations and come back to them later, increasing evaluation flexibility. To save and manage time, multiple evaluations forms can be completed at one time.

4. Analyze

Easy to access and distribute, the “Reports” interface provides comprehensive filters and tools in order to analyze evaluation data. Many different types of reports, such as summary reports, show significant breakdowns of feedback. Standards and EPAs may be aligned to specific rubric data in order to track student success. Quickly understand trends by analyzing report data.

Evaluation types

Popular Types of Evaluations

A wide variety of evaluation forms are supported by eMedley PA, but the following are the most commonly utilized:

Student Evaluating Course

Course evaluations offer administrators and instructors insight on the students’ experience in the course. This information can then be used to adjust and improve course content.

Student Evaluating Faculty

Faculty evaluations allow students to offer feedback which can faculty can use to determine what techniques students found most helpful and what they may want to adjust.

Faculty Evaluating Student

These evaluations offer an overall review and specific analysis of a student’s performance which can then be shared with students for a heightened understanding of their performance.

Student Self-Evaluations

These evaluations offer an opportunity for personal reflection, guiding students to consider their own strengths and weaknesses and building a valuable skill for professional growth.

Preceptor Evaluating Student

Easy and efficient. Reminders alert preceptors when evaluations are due and include a link directly to the evaluation, which can be accessed on computers or mobile devices.

Faculty Evaluating Clinical Site and Preceptor

Our mobile-friendly evaluations streamline site visits, allowing faculty to gain a better understanding of student experiences at the site.

Students Evaluating Preceptor

Allow students to provide clinical administrators insight into the rotation experience. Offer valuable feedback on strengths and areas for improvement to preceptors.

Students Evaluating Clinical Site

Gather information from parking availability to patient and procedure diversity. This data can inform faculty about their experience and can be added as “notes” to the clinical site in eduSched so that future students are more prepared.

Other Types of Evaluations

Student Evaluating Peers

These evaluations provide a structured process for students to critique and provide feedback to each other on their work. It also helps them develop the crucial professional skills for giving and receiving feedback among peers.

Student Evaluating Session

These evaluations encourage students to critically reflect on the what was taught during specific labs or lectures and judge if preparatory materials were helpful. The evaluations can be assigned so students fill them out right after a session or with other sessions at a later time.

Faculty Evaluating Session

Similar to the student session evaluation, these forms allow faculty to critically reflect on how a specific session (or sessions) went, providing them with guidance on what to keep in future sessions and what they may want to change. These can also be valuable to compare to student session evaluations to see how faculty and student perceptions compare.

Faculty Evaluating Course

These evaluations give the faculty’s perspective on how the course went and how it could be improved in the future. Using these along with Student Course Evaluations, Student Faculty Evaluations, and/or Faculty Student Evaluations allow administrators to see the full picture on the education being done in the classroom.

Faculty Peer & Self Evaluation

Evaluations are an important part of faculty development. Self evaluations offer an opportunity for reflection and peer evaluations offer an outsider’s perspective. Faculty members can then use these, along with Student Faculty Evaluations, to determine where personal growth is needed.

Preceptor Evaluating Faculty

Having preceptors evaluate program faculty helps improve the working relationship between your program and the preceptor. This data can then be used when retaining and recruiting new practitioners to work with your students.

Not seeing what you need?

All of our evaluations are able to be customized and custom forms can be built so that all your program’s evaluation needs can be met.

User-friendly

“My Evaluations” Hub

The “My Evaluations” interface houses all relevant evaluations to make the process of taking or reviewing evaluations as easy as possible.

Available Evaluations

Completed Evaluations

About Me

Available Evaluations

See all the currently available evaluations in this tab, making it easy to keep track of what evaluations need to be completed.

Completed Evaluations

Once evaluations are completed, they will move from assigned to completed. In the completed evaluations list, view completed evaluations with the option to update them.

About Me

View evaluations that others have filled out about them in this tab. This function can be an efficient way to pass feedback to users for them to then use to adjust and improve their practices.

Feature

Question Sets

Question Sets offer a place for administrators to add and store questions that can be used throughout multiple forms. Offering a parent-child structure, there can be questions, sub-questions, sub-sub questions, and so on.

With immediate access to previously used questions, administrators can strategically implement such question sets or even go in and update them for future use. This saves an immense amount of time when creating evaluations and provides a record of evaluation questions.

A Wide Variety of Question Types

We offer a wide variety of question types for every evaluation form. These forms can be used in all kinds of situations, from didactic course evaluations to evaluations during clinical rotations. In all situations, the forms are able to gather exactly the kind of information users need because of the extensive options when creating questions.

Radio Button

Similar to a multiple choice question, one answer may be selected

Checkboxes

With multiple response options, more than one option can be selected for a question

Select Box

A response will be selected from a dropdown box

Date and Time Field

When answering a question, select a singular date from a calendar and/or a time between set limits.

Text Area

A block of space to type out a longer response for more in-depth evaluation questions

Text Field

Short answer questions where the length can be customized

Add Instructions

Write instructions above questions or rubrics to avoid confusion

Rubric

Advanced

A list of statements or questions that have scale and point options to choose from

File Upload

Advanced

Have evaluation-takers upload a file in response to a question

Featured Functionality

Draft Mode

Users have the ability to save drafts of their evaluations to continue working on at a later time.

Required Questions

System validation prevents users from submitting incomplete evaluations

Evaluation Activity Tracking

Administrators can track when users first started and opened the evaluation, and even which answers they were clicking at what time.

Streamlined Evaluation Access

Email reminders are automatically sent out when it is time for an evaluation. To access the form, users simply need to click on the link included – no need to even sign into the system.

Automated Reminders

Evaluations types are automatically determined and distributed to the correct student, preceptor, or faculty member based on their individual schedules. Reminders were distributed as well for expiring evaluations.

Evaluation Types

Basic Evaluations

Schedule Evaluations

On-Demand Evaluations

Basic Evaluations

Basic Evaluations give administrators and those completing the evaluation form significant flexibility when it comes to setting an availability time window. By simply selecting who is to be completing the form and who or what is being evaluated, feedback is easily and accurately generated as forms are submitted.

Schedule Evaluations

As eValuate+ can be integrated with eduSched, schedule evaluations are sent out automatically based on the period and schedule records in eduSched. The system conveniently determines who will be filling out the evaluation and who or what will be evaluated, saving the administrators the time to send such evaluations out.

On-Demand Evaluations

Evaluators are given the ability to select who or what they are evaluating, allowing programs the opportunity to create evaluation forms to fit their unique needs. For Free Pick Evaluations, the administrator purely selects the time window, while the evaluator determines the rest.

Form Assignment

Evaluation Options

Anonymity

Evaluators can be anonymous to encourage honesty and accuracy in their evaluations.

Updatable

Even after expiration, the evaluator may update evaluation forms.

Require Release

Administrators can decided when to release evaluations so those being evaluated receive only the most pertinent evaluations.

Disable Reminders

Notifications may be disabled if administration does not wish to send out evaluation reminders.

Feature

Reports

Different types of reports are available to view and analyze the data found in the evaluations. Using the filter feature, finding specific reports takes no time at all.

Response Frequency Reports

View data about the frequencies of responses on a form or forms.

Student Alignment Rubric Details

View student performance on alignments based on their scores on associated rubric criteria.

Evaluation Rubric Details

View rubric criteria details including responses and comments.

Evaluation Form Details

View response details for open-ended and multiple choice questions.

Evaluation Summary

Review evaluation scores for evaluation forms

Advanced

Dashboards

Dashboards is a centralized area where all the data from the reports are provided with visuals. Graphs, charts and averages are listed and organized for users. Information such as number of submissions, rubrics, incomplete evaluations and other details can be found. Highlights include:

Evaluation Overview

A variety of data visualizations offer a summary of performance across all evaluations and all evaluation types.

Student Performance

View student performance across course-related and clinical evaluations, including performance on competencies mapped to evaluations.

Course performance

View quantitative and qualitative student feedback on course performance.

Excited to learn more?

Find out how you can use eMedley PA to handle all didactic and clinical needs by streamlining and organizing program administration at every step.

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